Terms and Conditions TRI HARD Series Netherlands
Terms and conditions of service and execution of activities by TRI HARD BV, established in; P.J. Oudweg 41 – 1314 CJ – Almere. Registered at the Chamber of Commerce with the number 73531782. From here on referred to as TRI HARD.
Terms, conditions and regulations TRI HARD
SECTION 1: DEFINITIONS
1.1. These terms and conditions use the following definitions
- Event: the sports events TRI AMSTERDAM, TRI ROTTERDAM and TRI NIJMEGEN to be organized by TRI HARD B.V.
- Participant: the person who registered for the participation of the Event in the way assigned by the Organizer.
- Agreement: the agreement conducive until participation of the Participant of the Event.
- Organizer: the legal persons (TRI HARD) with whom the Participant entered an Agreement.
1.2. These terms and conditions apply to all Agreements.
SECTION 2: REGISTRATION AND PARTICIPATION
2.1. On the day of the Event, the Participant has to meet the minimum age of that Event determined by the Organizer of 14 years old for the Sprint Distance, 16 years old for the Olympic Distance and 18 years old for the Middle Distance.
2.2. The Participant can only participate in the Event if he filled in the correct registration form correctly and truthfully, if he paid the full registration fee no later than the Tuesday before the Event, and if the Participant agreed to the terms and conditions.
2.3. Registration fees are determined based on the moment the Participant registered for the Event. Increases in price occur in three phases. During the first phase, that runs up to and including December 31st, 2020, the lowest price is applicable under the name early-bird. The first increased price is applicable from January 1st, 2021, until 4 weeks before the Event. The final phase ends on the Tuesday before the Event. The registration closes at the end of that Tuesday.
2.4. If the Participant registers before the end of the second phase, the Participant is entitled to their name on the competition number.
2.5. The Participant is allowed to modify the registration after the registration has been completed. Any possible costs related to this have to be paid by the Participant.
2.6. Modifying a licence number after the registration has been completed, is allowed. The Participant needs to do this himself in MyLaps. €10.00 administrative costs are subtracted from the refunds for a day licence.
During the season 2021, the ProChip system of MyLaps is used. The use of the ChampionChip is not applicable. In case a Participant registers with his own ProChip, he is responsible for having an active subscription himself.
After your registration, it is possible to log in into your own registration page with the login details you received in your confirmation e-mail. If you have not done it yet, you can fill in your own licence number there. You have to do this yourself in any case. A request for a return of the fee costs €10.- administrative costs. Only for day licences of a Middle Distance that were already paid, restitution can be expected (€32,25-€10=€22,25). You can request this by sending an e-mail to firstname.lastname@example.org, after filling in the licence number in MyLaps.
SECTION 3: CANCELLING
3.1. In case of a cancellation, the registration fee will not be refunded by any means.
3.2. Registration for a Sprint- or Olympic Distance can be transferred to a different Event in the same calendar year for €10.-. This arrangement is valid until 7 days before the Event for which the Participant registered originally. For using this arrangement, an e-mail should be sent to email@example.com. A change to the registration due to this arrangement cannot be undone.
3.3. Until 7 days before the Event, the Participant can give his registration to a person that has not registered for the Event yet. The Participant needs to arrange this himself in MyLaps. This action costs €10 (Sprint), €25 (Olympic Distance) or €35 (Middle Distance) administrative costs. During the final 7 days before the event, transferring the registration to someone else is not possible anymore.
3.4. The arrangements mentioned in section 3.2 and 3.3 cannot be applied simultaneously.
3.5. The Organizer of the Event can cancel the Event based on a force majeure.
3.6. Cancelling the Event by the Organizer does not create any liability for compensation of the costs made by the Participant concerning the Event.
3.7. Exception to clause 3.6 is a cancelation of the Event in case of COVID by the Organizer. In that case the Participant is offered the following options:
- Either a reimbursement of the value of the registration fee (the directly paid amount and/or the value of the voucher chosen in 2020) minus 10 euros administrative fees.
- Or a free transfer to the same TRI HARD event in the next calendar year
- Or a free transfer to an other TRI HARD event in the same calendar year
This clause is not applicable when a Participant cancels his or her individual registration, but is only valid in case of cancelation by the Organizer.
SECTION 4: LIABILITY
4.1. Participation is at your own risk. The Organizer is not liable for any damage the Participant suffers from due to participation. The Organizer is not liable for loss, theft or damage of properties unless this the loss, theft or damage was the intention of the Organizer. This exclusion of liability also applies to severe damage like damage caused by injury or death.
4.2. In case the Organizer is accounted for the damage of the Participant despite the first section of this section, the obligation of the Organizer to pay stays limited to the amount the insurer of the Organizer pays.
4.3. The Participant needs to be adequately insured against the risk of damage he or relatives could suffer as a result of his death, injury or illness, caused by participation to the Event.
4.4. The Participant declares to be familiar with the fact that participation demands a proper psychological as well as physical health, and declares to meet this demand and that he prepared for the Event sufficiently by training.
4.5. The Participant indemnifies the Organizer for liability for the damage a third party may suffer from actions the Participant is accountable for concerning the Event. The Participant needs to be adequately insured against the risk of liability for intended damage.
4.6. The Participant indemnifies the Organizer for liability for the damage a third party may suffer from actions of the Participant, during his participation in the Event, unless this damage was the intention of the Organizer.
4.7. In case of a liability claim, the Participant has to hand this over to the Organizer no later than 14 days after the end of the Event.
SECTION 5: PORTRAIT RIGHTS
The Participant allows the Organizer beforehand to disclose imagery and suchlike made during or around the event, on which the Participant is visible.
SECTION 6: PERSONAL DATA
The personal data shared by the Participant will be saved in a database by the Organizer. By participating in an Event, the Participant allows the Organizer to use the personal data for sending information to the Participant and for providing third parties with the personal data for sending information to the Participant if this is necessary. By entering the Agreement, the Participant allows the Organizer to publish his name and results by, for example, publication in magazines and on the internet. After the race, the Participant receives a text message from the Organizer asking feedback for evaluation. Strictly necessary data of the Participant will be shared with the Dutch Triathlon Association to transfer the provisions, MyLaps Event Timing for drawing up results lists and Marathon Photos for personalizing imagery.
The Organizer acts in line with the applicable General Data Protection Regulation (GDPR).
RULES AND REGULATIONS:
The races from TRI HARD Series Netherlands are organized under auspices of the Dutch Triathlon Association and conform to the prescribed guidelines.
- Participants always need to follow the instructions of traffic controllers and police officers and need to be cautious for present vehicles. A participant that does not meet these criteria, will be disqualified. The Race Director and jury members are qualified to disqualify athletes.
- Always conform to the applicable traffic rules (unless traffic controllers or police officers tell you otherwise) and understand that the course is open to visitors and traffic. The parts of the course that are closed during the event can be used by emergency services and vehicles that are used for the event. Therefore, always conform to the traffic rules. Vehicles drive on the right side.
- The medical team of the TRI HARD Series is entitled to take athletes out of the race if they do not think continuation is responsible.
- It is not allowed for participants to use performance-enhancing drugs, drugs that suppress the feeling of fatigue or any other forbidden substances. Doping tests will be performed. A positive test means disqualification.
- We ask all participants to behave properly and to treat other participants, event crew and volunteers respectfully. Violations of this rule (before, during or after the event) can lead to disqualification.
- Throwing away trash is only allowed in trash zones. The trash zones are placed around the care stations and are clearly indicated. A participant that throws away trash outside the trash zones will be disqualified.
- When a participant chooses to step out of the race, he/she needs to inform the jury as fast as possible. If this is not met and a search for the participant is started, the costs will be for the participant if he/she is located at home or in a hotel/accommodation.
- The organization of TRI HARD BV is entitled to change the rules, course and locations at any time. However, the participants need to be informed before the start of the race, unless the change pertains to the safety of the athletes.
- Wearing headphones or earplugs is not allowed during the swim, bike and run.
- Participants of the TRI HARD Series are not allowed to use the bike- and run course bare-chested.
- Every participant needs to make himself familiar with the course. It is their responsibility to follow the right route (except for the instructions of traffic controllers, police officers and the organization).
- TRI HARD BV is entitled to – if the weather conditions demand it – give the race the Duathlon status, to keep the participants safe. In this case, no (partial) refunds will be done. If the weather conditions are not safe for participants at a duathlon, TRI HARD BV can cancel the complete event. In case of cancellation, no refunds of registration fees will be done.
- The delivered competition numbers need to be visible during the complete bike- and run event.
- Athletes need to sign up at the assigned times (see participants information) and address the participants briefing. All participants (individual as well as relay) need to deliver their bicycles at the assigned time. No exceptions will be made. The organization is entitled to disqualify athletes that do not conform to this rule.
- A participant needs to have the swimming cap that was obtained at the registration. This needs to be worn at all times when the participant is in the water. This also applies to the warming-up.
- Adjustments to the swimming discipline will be communicated during the participants briefing based on the weather conditions, water temperature and adjustments to the swimming distance.
- Flippers, paddles, snorkels and any floatation devices are forbidden.
- Goggles are allowed.
- If a participant gets help from during the swim (e.g. by a canoer or lifeguards) this could lead to disqualification.
- The organization of the event is entitled to move the swim course, shorten the swim or cancel the swim when the weather or water conditions demand it.
- When a cut-off time in the participants information is presented, the organization is entitled to take out participants from the race when the swim is not completed, yet.
- Using a slipstream is not allowed. The ‘slipstream zone’ is a 12-meter long rectangle of 3 meters wide (one and a half meter on both sides of the front wheel) between the front of the front cyclist and the cyclist behind him. Overtaking (passing the full ‘slipstream zone’) needs to be done in 20 seconds. Next to that, the athlete that was overtaken needs to be out of the ‘slipstream zone’ within 5 seconds.
- The competition numbers cannot be downsized or adjusted in any way. The number needs to be worn on the back during biking.
- Wearing a safe cycling helmet is obligated.
- The cycling helmet needs to be attached with the chin strap before the bike can be taken out of the rack. The chin strap can only be detached if the bike is back in the rack after the bike discipline.
- Individual guidance is not allowed. The bike course is closed for support vehicles. A participant cannot seek or accept help from spectators, escorts or others, except for the official technical support of the organization or within the coach posts.
- A participant is responsible himself for the state and reparation of the bike. The bike needs to be maintained properly and be ready to ride at the start of the event. The participant needs to be prepared and able to do necessary reparations himself, accepting help with this can lead to disqualification. With this, working with spare wheels or spare bikes is ruled out. When checking in the bike, a basic technical check will be done. Only the bikes that meet the criteria will be allowed into the transition zone. The helmet needs to be checked in simultaneously and can only leave the transition zone during and after the race.
- Cyclists are expected to follow the instructions of all race officials and authorities. It is allowed to walk with the bike if this is necessary.
- Participants need to keep right on the course as much as possible. Overtaking needs to be done on the left side.
- The penalty for using a slipstream, riding dangerously and unsportsmanlike conduct will be determined by the jury and can lead to disqualification.
- When a cut-off time in the participants information is presented, the organization is entitled to take out participants from the race when the bike discipline is not completed, yet.
- The organization of the event is entitled to move the bike course or shorten it when the weather or course conditions demand it.
- The competition numbers cannot be downsized or adjusted in any way. The number needs to be on the front of the body during the run.
- Participants need to run as much to the right as possible to make passing on the left possible.
- Individual guidance on the course (non-participating runners, cyclists or other vehicles) is not allowed. Accepting food or other attributes is not allowed outside the coach posts and can lead to disqualification.
- When a cut-off time in the participants information is presented, the organization is entitled to take out participants from the race when the run discipline is not completed, yet.
- The organization of the event is entitled to move the run course or shorten it when the weather or course conditions demand it.